Get Ready for Your
Remote Proceeding

Prepare your technology, your space, and yourself — so the only thing you focus on is the proceeding.

Device Testing
Camera, mic, speakers, speed
Platform Guides
Zoom, Teams, WebEx, Meet, GoTo
Print Checklist
Take-along prep sheet
Before the Day

Preparation Checklist

Gather these items and prepare your space ahead of time.

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Documents & ID

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Government-issued photo ID ready
Documents or exhibits you were asked to bring
Meeting link, dial-in number, and any passcodes
Contact info for the host or scheduling coordinator

Your Space

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Private, quiet room with a closeable door
Clean, neutral background behind you
Good front-facing lighting on your face
Device on a stable surface — not handheld

Technology

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Device charged or plugged in
Meeting app installed and updated
Camera, mic, and speakers tested
Backup plan: hotspot, second device, or dial-in

Personal

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Professional attire — as you would in person
Glass of water within reach
Phone on silent / Do Not Disturb
Others in the household in another room
What to Expect

How a Remote Proceeding Works

A visual walkthrough of what happens before, during, and after.

1 Week Before

Prepare

Confirm date, time, and platform
Install and update the meeting app
Request an interpreter if needed
Run the tech checker on this site
1 Day Before

Verify

Re-test camera, mic, and internet
Charge your device fully
Lay out professional attire
Write down backup phone numbers
30 Min Before

Set Up

Close all other applications
Set up in your quiet, well-lit space
Have ID and documents ready
Put phone on Do Not Disturb
10 Min Before

Join

Click the meeting link
Wait in the lobby for the host
Verify your name displays correctly
Test audio one more time
During

Participate

Stay muted when not speaking
Look at the camera when talking
Speak clearly, pause before answering
Ask for breaks on the record
After

Follow Up

Wait for the host to end the session
Do not discuss testimony with others
Follow instructions from your attorney
Keep documents secure
During the Proceeding

Etiquette & Best Practices

Practical tips — not legal advice — to help everything run smoothly.

Mute When Not Speaking
Keep muted until it's your turn. Even breathing can disrupt the record.
Look at the Camera
Eye contact means looking at the lens, not the screen.
Speak Clearly & Pause
Measured pace. Brief pause before answering.
Don't Talk Over Others
Wait for the other person to finish completely.
Silence All Devices
Phone on DND. Close notifications.
No Unapproved Notes
Don't read from notes unless permitted.
Stay Seated & Visible
Remain on camera. Request breaks on the record.
Be Professional
Treat it exactly like an in-person appearance.
If Things Go Wrong

Emergency Backup Plan

Technical problems happen. A plan keeps them from derailing the proceeding.

Write These Down Before You Start
Dial-in phone number from your invite
Host / coordinator phone number
Wi-Fi password (if not your home network)
Meeting ID and passcode on paper
Language Access

Need an Interpreter?

If English is not your primary language, you may be entitled to an interpreter at no cost.

Contact the scheduling coordinator or your attorney as soon as possible to request interpreter services. Do not wait until the day of the proceeding. Most courts and deposition providers can arrange certified interpreters in advance.

English (English)Español (Spanish)中文 (Chinese)Tiếng Việt (Vietnamese)Tagalog (Tagalog)العربية (Arabic)한국어 (Korean)Français (French)Português (Portuguese)Kreyòl Ayisyen (Haitian Creole)Русский (Russian)American Sign Language (ASL)
Request an interpreter early — ideally at least 5 business days before your proceeding.
How to Request
1. Contact the scheduling coordinator or your attorney
2. Specify the language you need
3. Confirm the interpreter is booked at least 5 business days in advance
4. On the day, the interpreter will join the same video call
Know Your Rules

Jurisdiction Resources

Remote proceeding rules vary by state and court.

Technology Check

Test Your Setup

Run live tests on your camera, microphone, speakers, internet, and meeting platform.

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Get Ready
General technology and preparation guidance only. Not legal advice.
Consult your attorney for case-specific questions.
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